Privacy Policy

Last Updated: January 21, 2026

This Privacy Policy describes how TOP MINDS Accounting & Secretarial Limited (referred to as "the Site," "we," or "us") collects, uses, and discloses your personal information when you visit our website, browse or purchase bohemian-style apparel and accessories, use our services, or otherwise communicate with us through the Site.

Scope of Policy

In this Privacy Policy, "you" refers to any individual using our services, including customers, website visitors, and other individuals whose personal information we collect. Please read this policy carefully. By accessing or using our services, you agree to the processing of your information as described herein. If you do not agree with the terms of this policy, please refrain from using our services.

Policy Updates

To accommodate business adjustments, legal requirements, or regulatory changes, we may update this Privacy Policy from time to time. The updated version will be posted on the Site with a revised "Last Updated" date. We will also take corresponding measures as required by applicable law.

How We Collect and Use Your Personal Information

To provide you with services, we have collected your personal information from various sources over the past 12 months. The types of information we collect depend on how you interact with us. In addition to the purposes explicitly listed in this policy, we may use your information to communicate with you, improve services, fulfill legal obligations, enforce agreement terms, and protect the legitimate rights and interests of the services, us, and related parties.

Types of Personal Information We Collect

We obtain different types of personal information based on how you use the website and services. "Personal Information" refers to information that, either alone or in combination with other information, can identify you, describe your characteristics, or be reasonably associated with you.

Information You Provide Directly

Information you provide directly when using the services may include:

  • Contact details: Name, address, phone number, and email address
  • Order information: Name, billing address, shipping address, payment confirmation details, email address, and phone number
  • Account information: Username, password, and other security-related information
  • Shopping information: Apparel/accessory products you view, your size/color selections, items you add to your cart, save to a wishlist, or purchase
  • Customer support information: Any information you provide when communicating with us through the services (e.g., order questions, return inquiries, fit/size questions)

Please note that certain service features may require you to provide specific personal information. If you choose not to provide such information, you may not be able to use the related features.

Information We Collect Automatically

We may automatically collect information related to your interaction with the services through cookies, pixel tags, and similar technologies, including:

  • Device type and operating system
  • Browser type and settings
  • IP address and approximate location
  • Referral source
  • Pages viewed, time spent, clicks, and browsing behavior
  • Interaction with emails and advertisements

Information We Obtain from Third Parties

We may obtain your information from third-party service providers that collect information on our behalf, such as:

  • Service providers supporting our website and services (e.g., Shopify)
  • Payment institutions processing transaction information
  • Logistics partners assisting with order delivery
  • Marketing and analytics partners providing information when you interact with our ads, emails, or tracking technologies

Any information we obtain from third parties will be handled in accordance with this Privacy Policy.

How We Use Your Personal Information

We may use your personal information for the following purposes:

Providing Products and Services

To fulfill our contract with you, we use your personal information to:

  • Process payments and confirm orders
  • Complete transactions and arrange delivery
  • Send notifications regarding account activity, purchases, returns, or order updates
  • Create, maintain, and manage your account
  • Assist with returns and provide customer support (including sizing/fit inquiries)

Marketing and Advertising

Where permitted by law, we may use your personal information for marketing and promotional purposes, including:

  • Sending promotional information via email or SMS
  • Displaying advertisements on this website and other platforms
  • Evaluating the effectiveness of advertising and marketing campaigns
  • Optimizing services and promotional content based on your interests

You may unsubscribe from marketing communications at any time by using the unsubscribe link in our emails or contacting us directly.

Security and Anti-Fraud

We use your personal information to monitor, investigate, and address potential fraudulent, illegal, or malicious activities. If you create an account, please keep your login credentials secure.

Communication and Service Improvement

We use your personal information to provide customer support and improve services, including responding to inquiries, resolving issues, and enhancing your website experience.

Use of Cookies

Like most websites, we use cookies to support and improve our services, such as remembering your preferences (including language and shopping preferences), conducting analyses, and understanding user interactions.

For more information about cookies related to Shopify, please visit: https://www.shopify.com/legal/cookies

We may allow third-party advertising and marketing companies to use cookies, pixel tags, or similar technologies on the website to deliver more relevant advertisements and evaluate campaign performance. You can manage your cookie preferences through your browser settings, but disabling cookies may affect website functionality.

How We Share Your Personal Information

We may share your personal information with the following third parties for legitimate purposes:

  • Service providers
  • Marketing and advertising partners
  • Professional advisors
  • Relevant authorities when required by law or to protect our rights and safety

We do not sell your personal information for monetary consideration. However, certain data sharing for advertising purposes may be considered "sharing" under applicable privacy laws.

Third-Party Websites and Links

This website may contain links to third-party websites. We are not responsible for the privacy practices, content, or security of these third parties, and we recommend that you review their privacy policies separately.

Children's Information

Our services are not directed at children, and we do not knowingly collect personal information from children under the age of 13 (or the minimum age required by applicable law). If you believe a child has provided us with personal information, please contact us.

Data Retention

We retain personal information only for as long as necessary to achieve the purposes of the services, fulfill legal obligations, resolve disputes, and enforce agreements. When information is no longer needed, we will take reasonable measures to delete or anonymize it.

Your Rights and Choices

Depending on your jurisdiction, you may have the following rights regarding your personal information:

  • Access the personal information we hold about you
  • Request correction or updating of information
  • Request deletion of information within the limits permitted by law
  • Unsubscribe from marketing communications
  • Restrict or object to specific processing activities
  • Withdraw consent where applicable

To exercise these rights, please contact us using the information provided below.

International Users

Your personal information may be processed in jurisdictions outside your place of residence, including regions with different privacy laws. When transferring information internationally, we implement safeguards required by applicable law.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact:

TOP MINDS Accounting & Secretarial Limited
Room 1805, 18/F, Ting Fung Centre, 11 Cheung Yu Street, Lai Chi Kok, Kowloon, Hong Kong
Email: support@topmindsofficial.com
Phone: 1(620)6949669